ZENIX ENTERPRISE SOFTWARE ENGINEERING
Custom Software DevelopmentOPERATIONS UNDER CONTROL.
High-value business software that replaces fragmented spreadsheets and manual processes with one secure, role-aware operating platform.
Discovery slots available for selected projects
Asia/Colombo · LKR
සිංහල · தமிழ் · English
ZZENIX OPERATIONS CLOUD
Branch sales comparisonLast 8 weeks
Jun 15Jun 29Jul 13Jul 27Aug 05
Approval requests12 open
Purchase order #1907Warehouse · LKR 486,200
PENDINGQuotation Q-2026-148Sales · 8.5% discount
REVIEWExpense claim EX-447Operations · LKR 34,850
APPROVEDRecent ordersConcept transactions
| Order | Customer | Branch | Status | Total |
|---|---|---|---|---|
| #SO-20318 | OTOceanic Traders | Colombo | PICKING | LKR 184,500 |
| #SO-20317 | NLNexa Living | Kurunegala | APPROVAL | LKR 92,840 |
| #SO-20316 | APAxis Projects | Kandy | DISPATCHED | LKR 346,000 |
Low-stock products5 critical
Business outcomes
Turn daily operations into a controlled system.
The value of custom software comes from reducing duplicate work, improving visibility and enforcing one reliable process across the organization.
Customers, stock, jobs, payments and approvals can share the same governed data model.
Decision-makers see operational queues, exceptions, performance and financial signals without waiting for manual reports.
Users see the exact tasks, permissions and approvals relevant to their responsibilities.
New branches, workflows, integrations and reporting layers can be added through planned releases.
Process engineering
Current workflows are mapped, simplified and converted into controlled digital states, assignments, approvals and notifications.
Modular enterprise platform
CRM, inventory, finance, projects, service, HR and reporting modules share one secure data model and permission structure.
Operational assurance
Validation, audit logs, backups, data export, migration controls, error handling and deployment documentation support real daily use.
Software portfolio
Platforms that run the business—not just record it.
Modules are selected according to the operating model and connected through shared users, master data, approvals and reporting.
ERP & multi-branch operations
Products, suppliers, stock, sales, purchases, branches, finance and management reporting in one system.
CRM & sales operations
Leads, opportunities, quotations, follow-ups, activities, pipelines and customer history with ownership and controls.
Project & service management
Jobs, tasks, resources, approvals, documents, costs, timelines, invoices and customer updates.
Logistics & field operations
Dispatch, routes, delivery status, vehicles, proof of service, exceptions and operational dashboards.
Finance & management reporting
Income, expenses, receivables, payables, cash movements, budgets, profitability and decision dashboards.
Workflow automation portals
Custom requests, approvals, document generation, escalations and notifications for industry-specific processes.
Guided software selector
What do you need to control?
Select the operational problems that consume time, create mistakes or hide information. Recommended modules update immediately.
Choose the problems happening today
You can select several. Nothing is submitted until you use the project brief form.
Industry selector
See a platform shaped around your industry.
Choose an industry to update the recommended workflow, first-release scope, package and concept dashboard.
Retail & wholesale
Recommended modules
Workflow exampleEnquiry → quotation → order → stock allocation → payment → dispatch → management report
Recommended packageBusiness Platform
Retail operations commandIllustrative interface · concept data
Active records1,284
Open actions38
Completion92%
Pending approval4 records
Operational exception2 urgent
Management reportUpdated now
Advanced software scope estimator
Configure a first-release operating platform.
Configure modules, users, branches, migration and integrations. This planning range is not a fixed quotation.
1. Select core modules
The original scope selector is preserved and expanded into grouped enterprise modules.
Sales & customers
Inventory & supply
Finance
Projects & service
People
Enterprise control
Data & portals
Apps & integrations
2. Configure operating scale
User volume, branches and warehouses affect permissions, testing, infrastructure and rollout.
3. Add complexity and integrations
Select only items likely to be required in the confirmed first release.
Package pathways
Software investment matched to operational depth.
All figures are indicative and depend on confirmed scope, data quality, integrations, hardware, compliance requirements and acceptance criteria.
Core System
LKR 750K – 1.8MOne team or department replacing spreadsheets with controlled users, records and reports.
10–16 weeks- Core workflow module
- Secure users and roles
- Operational dashboard
- Basic exports and administration
- Production deployment
Business Platform
LKR 2.5M – 6MMultiple teams needing connected modules, approvals, reporting and integrations.
16–28 weeks- Multi-module platform
- Approval and audit controls
- Management dashboards
- External integrations
- Data migration and training
ERP Ecosystem
LKR 7M – 20M+Multi-branch or complex organizations requiring staged releases, migration, APIs and governance.
28–60+ weeks- Enterprise architecture
- Multiple departments and branches
- Complex integrations
- Advanced reporting / BI
- Phased rollout and hardening
| Comparison | Core System | Business Platform | ERP Ecosystem |
|---|---|---|---|
| Users | 1–15 | 15–100 | 100+ / scoped |
| Branches | Usually 1 | 1–5 | Multi-branch / scoped |
| Modules | 1 core workflow | Multiple connected modules | Full modular ecosystem |
| Roles | Basic role set | Advanced role matrix | Complex role + record scope |
| Approvals | Simple / optional | Multi-step approvals | Custom chains and escalation |
| Audit logs | Core events | Expanded events | Enterprise audit strategy |
| Reporting | Operational reports | Advanced reports and dashboards | BI and consolidated reporting |
| Data migration | Light Excel import | Structured migration | Advanced multi-source migration |
| API integration | Optional | Common integrations | Multiple internal/external APIs |
| Mobile app | Future option | Optional / scoped | Common phased component |
| Offline support | Not typical | Optional | Scoped by workflow |
| Training | Admin handover | Role-based training | Phased enterprise rollout |
| Deployment | Managed production launch | Staged launch | Controlled multi-environment rollout |
| Support | Launch support | Maintenance plan recommended | Enterprise support recommended |
| Estimated timeline | 10–16 weeks | 16–28 weeks | 28–60+ weeks |
| Investment range | LKR 750K – 1.8M | LKR 2.5M – 6M | LKR 7M – 20M+ |
Software demos
Interactive software demonstrations.
Demo entries are loaded from the existing demos/demo-catalog.php file. Missing assets are replaced by a safe premium fallback.
MarketLane POS
An interactive retail POS preview with product search, live cart, totals, payment flow and management snapshot.
User rolesOwner, Manager, Staff
Business sizeSmall to growing business
Similar-project estimateLKR 1.5M – 7M
Indicative timeline16–36 weeks
MasterClass LMS
A student learning dashboard with courses, lesson progress, video previews, quizzes and results.
User rolesOwner, Manager, Staff
Business sizeSmall to growing business
Similar-project estimateLKR 1.2M – 5M
Indicative timeline14–30 weeks
Aurelia Corporate
A premium group-company website with services, projects, investor content, careers and lead generation.
User rolesOwner, Manager, Staff
Business sizeSmall to growing business
Similar-project estimateLKR 450K – 1.8M
Indicative timeline8–18 weeks
FrameStory Studio
A cinematic photography portfolio with gallery filters, packages, booking flow and client-focused presentation.
User rolesOwner, Manager, Staff
Business sizeSmall to growing business
Similar-project estimateLKR 350K – 1.2M
Indicative timeline6–14 weeks
Interactive workflow demonstration
See how one enquiry becomes a controlled business outcome.
Click each step to understand the responsible role, system action, notification, updated data, approval and operational result.
Customer enquiry received
Enquiry becomes accountable.
Responsible roleSales coordinator
System actionCreates lead and captures channel, requirement and source.
NotificationOwner receives assignment notice.
Data updatedCustomer + lead record
Approval requirementNo
Business resultEnquiry becomes accountable.
Role-based dashboard preview
Every role sees the decisions and work that matter.
The same platform can present different widgets, queues and permissions to owners, managers, staff and administrators.
Owner / Director dashboard
Illustrative interface · concept dataPerformance trend
Priority queue
Capability matrix
Enterprise software capability matrix.
Serious software requires strong controls around users, data, workflows, calculations, integrations and operational recovery.
Operational modules
- CRM, sales and quotation workflows
- Inventory, purchasing and supplier operations
- Projects, services, jobs and task assignment
- Finance, expenses, receivables and profitability
- Branch, warehouse and department controls
Governance & permissions
- Role and permission matrix
- Approval chains and escalation rules
- Audit logs and activity history
- Record locking and status controls
- User sessions and access policies
Data & intelligence
- Executive KPI dashboards
- Operational queue and exception views
- Scheduled reports and exports
- Data import, migration and reconciliation
- Search, filters and saved report views
Integration & resilience
- REST APIs and webhook-ready workflows
- Payment, email, SMS and document services
- Backups, recovery and environment configuration
- Offline-aware or branch synchronization options
- Monitoring and structured error handling
Architecture
Users, workflows, services and data designed as separate responsibilities.
This reduces fragile dependencies and allows individual modules or integrations to evolve without destabilizing the whole platform.
Experience & role layer
Dashboards and task views adapted to each user group.
- Admin
- Managers
- Staff
- Customers
Workflow & application layer
Approvals, calculations, assignments, status engines and notifications.
- Business rules
- Queues
- Automation
Domain module layer
CRM, inventory, finance, projects, HR and industry-specific modules.
- Shared master data
- Modular services
- Reporting
Data & integration layer
Database, files, audit, APIs, backups and external services.
- MySQL
- REST API
- Storage
- Monitoring
Existing system & data migration
Move from Excel or an existing system with control.
Migration quality depends on source access, structure and data quality. The approach below reduces risk without making unsupported no-loss promises.
Inspect Excel files
Identify sheets, formats, owners and hidden dependencies.
Review existing database
Understand tables, exports, access and vendor limitations.
Run data quality audit
Measure missing values, invalid formats and inconsistent codes.
Identify duplicates
Define matching rules and a customer-approved merge approach.
Map fields
Match old columns to the new data model and required transformations.
Clean data
Correct agreed issues without silently changing business meaning.
Test migration
Import into a non-production environment and produce exception logs.
Reconcile
Compare totals, samples and critical records with customer owners.
Plan final cutover
Freeze agreed changes, import final data and verify access.
Backup and rollback planning
Retain source exports and define a controlled recovery path.
Security and trust
Security controls explained in practical terms.
No fake certifications or unsupported compliance logos are used. Security controls are scoped, implemented and tested according to the actual platform and hosting model.
Secure authentication
Passwords are stored with password_hash rather than reversible encryption.
Role-based access control
Users see only permitted modules, records and actions.
Permission matrix
Create, view, edit, approve, export and delete rights can be separated.
CSRF protection
State-changing forms require a session-bound token.
Validation and prepared statements
Inputs are checked and database queries use parameter binding.
Secure sessions
Strict cookie settings, regeneration and timeout policies reduce session risk.
Login attempt controls
Rate limits or temporary lockouts can be scoped for authentication.
Audit logs and activity history
Important record and approval changes can be traced to users and times.
Backup strategy and restore testing
Backups are useful only when retention and restore procedures are tested.
Environment variables and error logging
Secrets stay outside source code and production errors are logged without exposing details.
Approval controls and record locking
Critical states can require approval and prevent unsafe edits after closure.
Data export and session timeout
Authorized export and inactivity rules support operational control.
Compliance-specific implementation, tax calculations, EPF/ETF processing, retention obligations and sector rules must be confirmed in the signed scope with current professional guidance where necessary.
Security by design
Controls are planned from the architecture stage rather than added at the end.
- Role-based access
- CSRF and validation
- Password hashing
- Audit-ready events
Production QA
Critical workflows are validated across users, devices and failure states.
- Acceptance criteria
- Responsive checks
- Error-state testing
- Regression review
Operational readiness
The handoff includes the practical material needed to run and maintain the platform.
- Environment config
- Backup plan
- Admin guidance
- Deployment checklist
Scalable foundation
Modules, database relationships and integrations are structured for controlled expansion.
- Reusable components
- API-ready boundaries
- Performance planning
- Phased roadmap
Sri Lanka localization
Designed around Sri Lankan business operations.
Currency, language, branches, devices, payment options and local operational data are considered during confirmed scope design.
Language, currency and business formats
Interfaces and records can be designed for local staff, customers, devices and operational practices.
සිංහල · தமிழ் · EnglishUnicode interface and data structures
LKR · Asia/ColomboLocal date, time and number formats
25 districts · +94 phonesValidated local fields and delivery data
Multi-branch operationsBranch ownership and consolidated reporting
A4 invoices · thermal receiptsPrint layouts depend on confirmed hardware
Barcode scannersDevice and workflow compatibility confirmed in scope
Built to connect with the local operating environment
Payment, communication, tax and HR data structures can be prepared for the agreed implementation—not presented as automatic legal compliance.
PayHere · WebXPayGateway API integration subject to provider approval
Email · SMS · WhatsAppNotification channels and template workflows
VAT-ready configurationTax fields and rules confirmed during scope
SSCL-ready configurationReporting structures depend on current requirements
EPF/ETF-ready HR dataEmployee data structures, not an unsupported compliance guarantee
Cloud or managed hostingSelected according to scale, ownership and risk
“Ready” means the architecture can support confirmed requirements. Final compliance behavior, calculations and reports must be explicitly specified and tested.
Concept platforms
Enterprise software concepts worth several lakhs to millions.
Each dossier shows a serious multi-module platform with users, integrations, operational outcomes and indicative investment scale.
NexusOne Multi-Branch ERP
A unified ERP connecting sales, purchasing, warehouses, finance, customer credit and executive reporting across multiple branches.
Indicative investmentLKR 4.5M – 15M
Indicative timeline24–44 weeks
Branches12
Monthly movements46K
- Single operational source of truth
- Lower reconciliation effort
- Stronger stock and credit control
- Faster management decisions
StudioSphere Creative Operations
A studio operating system for leads, bookings, production schedules, client approvals, payments, deliverables and team workloads.
Indicative investmentLKR 2.0M – 6.0M
Indicative timeline16–28 weeks
Active jobs74
On-time stages91%
- Reduced booking confusion
- Clear production ownership
- Faster client approvals
- Visibility into project profitability
FleetPulse Logistics Command
A dispatch, fleet, delivery and proof-of-service platform connecting controllers, drivers, customers and finance.
Indicative investmentLKR 3.5M – 10M
Indicative timeline20–36 weeks
Daily routes128
Delivery completion96.4%
- Higher dispatch visibility
- Faster exception response
- Controlled delivery evidence
- Automated billing inputs
BuildCore Construction ERP
A project-centred ERP covering estimates, procurement, site materials, subcontractors, progress claims, costs and management control.
Indicative investmentLKR 4.0M – 12M
Indicative timeline22–40 weeks
Live projects18
Controlled valueLKR 2.8B
- Stronger project cost control
- Traceable procurement
- Faster progress reporting
- Centralized project documents
Delivery process
A transparent path from workflow discovery to production.
Each phase defines customer input, ZENIX deliverable, the decision required and the expected output window.
Discovery workshop
Customer inputProcess owners, pain points and priorities
ZENIX deliverableDiscovery notes and risk map
Decision requiredConfirm objectives
Existing workflow analysis
Customer inputForms, Excel files and current steps
ZENIX deliverableAs-is workflow map
Decision requiredValidate current process
Requirement specification
Customer inputRules, exceptions and reports
ZENIX deliverableSigned scope specification
Decision requiredApprove requirements
Roles and permissions
Customer inputStaff roles and approval limits
ZENIX deliverablePermission matrix
Decision requiredApprove access model
Data model planning
Customer inputData samples and ownership
ZENIX deliverableEntity and relationship design
Decision requiredConfirm master data
Wireframes
Customer inputFeedback on key journeys
ZENIX deliverableLow-fidelity screen flows
Decision requiredApprove flow direction
UI/UX design
Customer inputBrand and usability feedback
ZENIX deliverableResponsive design system
Decision requiredApprove interface
Development sprints
Customer inputFast answers and review attendance
ZENIX deliverableWorking modules in increments
Decision requiredAccept sprint scope
Module demonstrations
Customer inputOperational reviewers
ZENIX deliverableDemonstration and decision log
Decision requiredConfirm changes
Migration testing
Customer inputSource files and data owners
ZENIX deliverableTest import and exception report
Decision requiredApprove cleansing rules
User acceptance testing
Customer inputNamed testers and scenarios
ZENIX deliverableUAT evidence and issue list
Decision requiredAccept or reject criteria
Security testing
Customer inputAccess owners and test accounts
ZENIX deliverableSecurity review and fixes
Decision requiredApprove residual risk
Staff training
Customer inputStaff attendance and SOP owners
ZENIX deliverableTraining sessions and guides
Decision requiredConfirm readiness
Production deployment
Customer inputDomain, hosting and launch window
ZENIX deliverableConfigured production release
Decision requiredAuthorize go-live
Support and future releases
Customer inputPriorities and incident contacts
ZENIX deliverableSupport plan and roadmap
Decision requiredApprove next release
Discovery readiness
Project readiness checklist
Complete the items already known. The page identifies missing discovery inputs and the next practical step.
Technology foundation
A practical foundation selected for the confirmed product.
The final stack depends on user experience, integrations, hosting, offline requirements and internal technical ownership.
Frequently asked questions
Clear answers before the proposal.
Investment and commitments are documented only after users, workflows, data, integrations, hardware, hosting and risks are understood.
Why does custom software cost more than buying a ready-made app?
Custom software maps your unique workflows, permissions, calculations, integrations and reports. The investment includes discovery, architecture, UI/UX, engineering, QA, migration, deployment and operational documentation.
Can we start with one department?
Yes. A modular roadmap can launch one high-value workflow first while keeping shared users, master data and architecture ready for later modules.
Can existing Excel or database data be migrated?
Usually yes, but the source quality must be assessed. Migration may include field mapping, cleaning, validation, reconciliation and a controlled cutover plan.
Are the concept investment bands guaranteed?
No. They show likely scale. The final quotation depends on exact modules, users, integrations, migration, hardware, compliance, support and acceptance criteria.
Why choose custom software instead of a ready-made product?
Custom software is useful when important workflows, approvals, reports, integrations or role controls do not fit a standard product. A ready-made product can still be the better option when the process is common and configuration is sufficient.
How long does development take?
A focused core system may take roughly 10–16 weeks. Connected business platforms commonly need 16–28 weeks, while multi-branch ERP programmes can require 28–60+ weeks. Final timing depends on scope clarity, integrations, migration and review speed.
Can the project launch in phases?
Yes. A phased roadmap can launch the highest-value workflow first, then add departments, branches, apps, integrations and advanced reporting in controlled releases.
Can we start with one department?
Yes. Shared users, data and architecture can be planned for expansion while the first release focuses on one department.
Can existing Excel files be migrated?
Usually. The files first need inspection, field mapping, cleaning, test migration and reconciliation. The effort depends on structure and data quality.
Can an existing software database be migrated?
It may be possible when a usable database export or API is available. Vendor restrictions, undocumented fields and data quality can affect feasibility and cost.
Will data be lost during migration?
No absolute no-loss claim should be made before the source is assessed. A controlled migration uses backups, test imports, reconciliation and a rollback plan to reduce risk.
Does the business need to stop during migration?
Often the final cutover can be planned for a low-activity window, with a short agreed freeze or delta migration. The exact approach depends on the old system and data volume.
Can a mobile or desktop app be added later?
Yes, when the backend and API boundaries are planned for additional clients. Offline and device-specific requirements should be considered early.
Can the system work offline?
Offline capability can be designed for selected workflows, but synchronization, conflict handling, local security and device management add significant complexity.
Can it support multiple branches and warehouses?
Yes. Branch ownership, warehouse stock, transfers, consolidated reporting and permissions can be included in confirmed scope.
Can user permissions be configured?
Yes. Permissions can separate module access, record scope, editing, approvals, exports and administration by role or responsibility.
Who owns the source code?
Ownership, licensing, third-party components and handover terms should be stated in the signed proposal or agreement before development begins.
Do you manage hosting and deployment?
Deployment, environment configuration, backups, domains and monitoring can be included. The final hosting model depends on security, scale and customer ownership requirements.
Are backup and recovery included?
A backup strategy can include schedule, retention, storage separation and restore testing. Exact coverage depends on the selected hosting and support plan.
Is staff training available?
Training, admin guidance and role-specific handover can be included before launch. Larger rollouts may use train-the-trainer sessions and phased adoption.
Is a monthly support plan available?
Maintenance options can cover monitoring, incident response, updates, small improvements and release planning. Service levels must be agreed in scope.
Can new modules be added later?
Yes. A modular architecture is intended to support controlled expansion, but each new module still needs requirements, testing and deployment planning.
Can barcode scanners and receipt printers connect?
Common barcode scanners, thermal printers and A4 invoice workflows can be supported when device models, browser/desktop environment and print format are confirmed.
Can PayHere, WebXPay or another gateway connect?
Payment integrations can be scoped using the provider’s current API, account approval and security requirements. Provider fees and approval remain external.
Can Sinhala and Tamil be supported?
Yes. Interface translations, Unicode data, local formats and role-specific language needs can be planned. Translation ownership and content review should be confirmed.
How is data security handled?
Security is designed through authentication, authorization, validation, prepared statements, CSRF protection, session controls, logs, backups, least privilege and tested operational procedures.
Tell us how your business works
The form validates your details and prepares a WhatsApp brief. The page does not save the enquiry to a database.
Related services
One connected digital ecosystem.
The public website, internal software, mobile application, POS and LMS can share a consistent identity and planned data architecture.
Build the operating system behind the business.
Share the current spreadsheets, forms, staff roles, approvals, reports, branches and integrations. ZENIX will translate them into a phased software architecture.